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How to Set Up an Email Signature in Gmail

Ace December 11, 2011 0

In order to present yourself as being professional, you must include a signature with your emails. End of Story.

Set Up an Email Signature in Gmail

To set up a signature automatically added to emails you compose in Gmail,

1. Follow the Settings link in Gmail’s top right navigation menu.

2. Go to General.

3. Make sure the desired account is selected under Signature:.

  • Type the desired signature in the text field.
    • It’s best to keep your signature to about five lines of text.
    • You don’t have to include the signature delimiter. Gmail inserts it automatically.
    • To add formatting or an image, use the formatting bar.
    • If you cannot see the formatting bar, start s new message using rich-text formatting.
4. Click Save Changes.

Side Note:

  • Signatures are separated from the rest of your message by two dashes.
  • If you don’t want your signature to appear on a specific message, you can delete it manually before sending the message. Just highlight the text and delete it before sending.
  • If you notice extra characters (such as * or >) being added to your signature after you send mail, it’s because some versions of Gmail don’t support rich text and we’ve converted some of your formatting. For example, when you send from Gmail using Safari on iPhone, any text you bolded in your signature will be marked with asterisks (i.e., example will show as *example*).
  • For rich text signatures, the maximum amount of characters you can use is 10,000 (including HTML markup).
  • If you send mail from multiple addresses in Gmail, you can set a different signature for each address in the General tab of your settings. Choose the second radio button in the “Signature:” section, use the drop-down menu to choose the appropriate address and set the signature you want.
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